Rental inspections for landlords

A routine inspection checks property condition and maintenance while respecting that the rental is the tenant’s home.

• Confirm permitted frequency, reason, notice and timing.
• Offer a clear attendance and access process.
• Limit the evidence plan to property-relevant facts.

Set the decision criteria, responsibilities and jurisdiction checks before the time-sensitive work begins.

• ✓Confirm permitted frequency, reason, notice and timing.
• ✓Offer a clear attendance and access process.
• ✓Limit the evidence plan to property-relevant facts.

Follow the same documented sequence each time, while adapting forms, notices and timeframes to the property jurisdiction.

• ✓Follow a consistent property checklist.
• ✓Invite the renter to identify repair issues.
• ✓Prioritise and assign follow-up actions.

Good records support clear decisions, reliable handovers and fair resolution when memories differ.

• Notice and service method
• Objective inspection notes
• Repair actions and completion evidence

Pause when the facts, authority or next legal step are unclear. A fast but unsupported decision usually creates more work later.

• Using inspections to monitor lifestyle
• Capturing unnecessary personal information
• Ignoring issues reported during the visit