Rental property condition reports

A condition report creates a shared starting record; it is most useful when specific, complete and open to corrections from both parties.

• Use the current jurisdiction form or required format.
• Inspect clean, accessible rooms and supplied items.
• Agree a secure image-sharing method.

Set the decision criteria, responsibilities and jurisdiction checks before the time-sensitive work begins.

• ✓Use the current jurisdiction form or required format.
• ✓Inspect clean, accessible rooms and supplied items.
• ✓Agree a secure image-sharing method.

Follow the same documented sequence each time, while adapting forms, notices and timeframes to the property jurisdiction.

• ✓Describe condition rather than using vague ticks alone.
• ✓Attach proportionate dated photographs.
• ✓Give the renter the required review period and copy.

Good records support clear decisions, reliable handovers and fair resolution when memories differ.

• Both parties’ completed report
• Original dated media
• Agreed corrections and later inspection links

Pause when the facts, authority or next legal step are unclear. A fast but unsupported decision usually creates more work later.

• Pre-filling “good” without inspection
• Omitting existing damage or non-working items
• Treating the report as permission for excessive photography

The supported workspace connects property listings, inspection bookings, applications, agreement preparation and signing, condition records, repairs, documents and tenancy communication. Free planning tools help you explore management costs, cash flow, rental yield and readiness before committing to a rental. Both parties can contribute condition evidence. Check the required form and process separately; supplementary exit evidence does not replace a prescribed condition report or decide a bond claim.